About the Role
1. Payment Forecasting & Budgeting:
○ Prepare monthly payment forecasts for company operations
client/supplier-related payments.
○ Track expenses and ensure budgetary allocations are followed.
2. Day-to-Day Office Management:
○ Ensure smooth day-to-day office operations, including managing supplies, arranging meetings, and coordinating office activities.
○ Maintain office cleanliness and organization.
3. Employee Welfare:
○ Oversee the well-being of employees by managing benefits, office environment, and employee engagement activities.
○ Coordinate office events and employee gatherings.
4. Scheduling & Coordination:
○ Schedule appointments, meetings, and interviews.
○ Handle logistics for any business-related travel or events.
5. Reporting & Documentation:
○ Assist in preparing internal and external reports related to operations.
○ Maintain up-to-date and organised records, files, and company documents.
○ Supporting any required documents submission for award or grant.
6. Supplier & Vendor Management:
○ Manage relationships with suppliers and vendors for office needs, ensuring timely deliveries and resolving any issues with services or products.
○ Oversee vendor contracts and negotiations.
7. Support to CEO & HOD:
○ Provide ad-hoc administrative support to the CEO and Head of Departments (HOD).
○ Coordinate any special projects or tasks as requested by the leadership team.
8. Customer Service Management:
○ Ensure a high standard of customer service is maintained.
○ Handle general inquiries and direct them to the appropriate departments or team members.
Requirements
● Experience: Minimum 2-3 years in a similar administrative or operational role.
● Skills: Strong organizational skills, attention to detail, and ability to manage multiple tasks simultaneously.
● Communication: Excellent written and verbal communication skills in English ,Malay and Chinese
● Tech Skills: Proficient in Microsoft Office Suite, Google Workspace, and other office tools XERO and BrioHR
● Personal Attributes: Proactive, solution-oriented, able to work independently as well as in a team and very organised person.
Preferred:
● Experience in the business admin, marketing or media industry.
● Familiarity with basic financial and accounting tasks (e.g., invoice processing, expense tracking).
● MUST be able to read and write Mandarin
About the Company
Next Level Media
We're not just a team; we're passionate visionaries in advertising and social media. Together, we're relentless in pursuing our unified goal. At the forefront of digital trends, we amplify brand stories through Influencer, Social, and TikTok Marketing. Our impact extends globally, serving brands with dedication and innovation. Join us as we redefine the future of marketing.
WORKING CULTURE AT NEXT LEVEL MEDIA
It’s all about our teamwork. Teamwork makes the dream work. We work and achieve a shared goal together. In our team, we trust, respect, and care for each other, because that’s what makes us stronger.
Just enjoy the journey. Always Day One - this is the passion we bring to work. We want to have a wanderer’s mind to explore more, learn more, and be limitless in creating exceptional experiences for our clients. We are proud of what
Or, send us your CV/Resume at support@effortsly.com